Voting Buttons In Outlook For Mac

You can use Outlook 2013 as a decision-making tool if you take advantage of the Outlook voting buttons. Management gurus constantly tell us about the importance of good teamwork and decision making. But how do you get a team to make a decision when you can’t find most of the team members most of the time?

Voting is a special feature of Outlook e-mail that adds buttons to an e-mail message sent to a group of people. When they get the message and if they are also using Outlook, recipients can click a button to indicate their response. Outlook automatically tallies the responses so that you can see which way the wind is blowing in your office.

A new Message form opens. Click the Options tab on the Ribbon and then click the Use Voting Buttons button. A list of suggested voting buttons.

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To add voting buttons to an e-mail message you’re creating, follow these steps while creating your message.

1. With the New Message form open, click the Options tab in the Ribbon and then click the Use Voting Buttons button.

   A list of suggested voting buttons appears. The suggested choices include the following:

   • Approve;Reject

   • Yes;No

   • Yes;No;Maybe

   • Custom

   If you choose Custom, the Properties dialog box opens. Type your own choices in the Use Voting Buttons text box. Follow the pattern of the suggested choices; just separate your options with a semicolon. If you want to ask people to vote on the lunch menu, for example, include a range of choices such as Pizza;Burgers;Salad.

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2. Click the set of voting buttons that you want to use.

   The message You Have Added Voting Buttons to This Message now appears at the top of your message. If you are adding your own custom choices, however, you’ll need to click the Close button in the Properties dialog box when you are done to return to your message.

3. Click the Send button.

   And there you are! Democracy in action! Isn’t that inspiring? When your recipients get your message, they can click the button of their choice and zoom their preferences to you.

When the replies arrive, you’ll see who chose what by looking at a reply’s Subject. Messages from people who chose Approve, for example, start with the word Approve; rejection messages start with the word Reject.

You can also get a full tally of your vote by checking the Tracking tab on the copy of the message in your Sent Items folder. To do so, follow these steps:

1. Click the Sent Items icon in the Folder list.

   Your list of sent messages appears.

2. Double-click the message you sent for votes.

   The message you chose opens.

3. Click the Tracking button.

   You see the people you’ve asked for a vote and how they voted. A banner at the top of the Tracking page tallies the votes.

It's easy to create a poll in Microsoft Outlook by including voting buttons in an email message. When recipients respond to the poll, you can either automatically tabulate the results of the vote in Outlook or export the responses to an Excel worksheet.

Note: A Microsoft Exchange Server account is required for this project.

1. Create an email message or reply to or forward a message that you received.
   
2. On the Options tab, in the Tracking group, click Use Voting Buttons.
   
3. Choose one of the following:

• Approve; Reject - Use when you need an authorization for an action. For example, you can send an email request to several recipients seeking their approval of a project proposal.
  
• Yes; No - Use when you need either a yes or no. This is a good way to take a quick poll.
  
• Yes; No; Maybe - Use when you don't want to limit the choices to yes and no. This voting option offers an alternative response.
  
• Custom - Use to create your own custom voting button names. For example, you can ask your colleagues to choose among three days of the week for a recurring weekly staff meeting.

1. In the Properties dialog box, under Voting and Tracking options, select the Use voting buttons check box.
   
2. Use the default button options, or delete the default options and then type the text that you want, and use semicolons to separate the button names.
   
3. Click Close.

• Recipients can vote in the Reading Pane or in an open message. In the Reading Pane, click the Click here to vote line in the message header and then click the option that you want. In an open message, on the Message tab, in the Respond group, click Vote, and then click the option that you want.
  
• The sender can see all responses in a table. On one of the responses messages, click the The sender responded line in the message header, then click View voting responses.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.