How To Schedule Emails In Outlook For Mac

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Jun 19, 2017  After clicking on this option, you’re then able to select the date and time you want to send your email, which is saved to your Drafts folder until it’s time. Also new to Outlook 2016 for Mac is support for delivery and read (opened) receipts when sending messages. Microsoft this morning announced a series of new features coming to its Outlook for Mac 2016 software for Office 365 users, including those that will allow you to schedule your emails, track the.

Third-party email applications, like Microsoft Outlook, use either IMAP/ POP3 and SMTP protocols to send and receive email messages. It requires so many things to align perfectly in order to work properly with an email account. There may several factors that can interrupt the normal working procedure of Outlook for Mac. In that case, users face a common issue i.e., Outlook for Mac not sending or receiving emails and ask for the solution to resolve it just like above-mentioned user-query. Well, before trying to fix the issue, one needs to identify the cause. Thus, in this technical paper, we have compiled some most probable causes of Outlook for Mac not sending or receiving emails issue along with the troubleshooting techniques. So, let us begin now to find solution to fix Outlook 2016 Mac not sending emails .

Instant Tips to Troubleshoot Outlook for Mac not Sending or Receiving Emails

There are top 6 reasons due to Mac Outlook 2016, 2011 not sending or receiving emails. We will discuss this issue sequently with their ultimate resolution.

#1. Outlook for Mac is in Offline Mode Resolution

If Outlook for Mac is offline then, you cannot send or receive email messages. Hence, make sure Outlook is online.

1. Click on Outlook tab and verify that Work Offline option is unchecked

#2. Items from the Exchange Account Saved in Outlook cache.

If the cache gets corrupted then, it may occur synchronization issues with Exchange server. This issue generally occurs in Mac Outlook which interrupts the smooth working. Removing cache may help you to troubleshoot Outlook for Mac not sending or receiving emails.

Resolution: Empty Outlook cache so that Outlook for Mac can download all data items from the Microsoft Exchange account once again. Below are the steps for same:

1. Verify that your PC is connected to Exchange Server
2. Next, in the navigation pane, press the CTRL button and hit a right-click on Exchange folder from which you want to remove the cache, and click on Properties
3. Now, from the General tab, hit Empty Cache button
4. After emptying the cache, Mac Outlook will automatically start downloading the data items from the Exchange server

#3. Outlook is Not Linked With Server Running Exchange Server

Resolution: To check the Microsoft Exchange server connection, follow below-mentioned steps:

1. In your Mac Outlook application, click on Tools tab and select Accounts to fix Outlook for Mac not sending or receiving messages
2. Navigate to Exchange account that is situated in the left-side of pane. In case, if there is an issue with the connection then, the indicator icon will become orange in color
3. If you are connected to the account successfully before then, just try to connect with it from any other
4. Exchange application like Outlook on the web. Also, one can check the Exchange Server via connecting the Exchange Server administrator

#4. POP and IMAP Accounts Requires Authentication

POP and IMAP accounts are utilizing the outgoing mail (SMTP) server, which requires authentication.

Resolution: Few email services require the authentication for SMTP server. If you are sure that all your account settings are accurate and still you cannot send emails then, try to turn on the SMTP authentication.

1. Go to the Tools tab and click on Accounts
2. Now, in the left pane of Accounts wizard, choose the account
3. In the Outgoing Server section, click on More Options
4. Next, in the pop-up menu, choose the type of authentication and enter the credentials

#5. The ISP or Network Firewall Blocks Connections to SMTP Server

Resolution: Check that if your ISP/ network admin can give an optional SMTP server to use for the POP or IMAP account.

1. In case, if you already have the address of an alternate SMTP server then, enter it in the account
2. Click on the Tools tab and select Accounts
3. Now, in the left-side of Accounts wizard, choose the account
4. In Outgoing Server box, enter server name or address

#6: Account Settings or Credentials are Incorrect

Resolution: Make sure that the username, password, and all other settings are accurate in the account preferences section. Follow below mentioned steps to quickly fix Outlook for Mac not sending or receiving emails.

1. Click on the Tools tab and select Accounts option
2. In left pane of Accounts box, select the account
3. Eventually, verify that you have entered the right username, password, and email address
4. If still, your account does not work properly then, contact your email service provider for more details about
5. how to configure the account in Mac Outlook application. It is also possible that your account may need some special settings like SSL (Secure Socket Layer) for connecting or you have been override the default port.

Conclusion

If your Outlook for Mac not sending or receiving emails then, some solutions have been discussed in this article to resolve this issue. Well, most of the email difficulties users came across becomes related to the wrong or expired password, incorrect connection settings or due to a misbehaving email application. If no solution works for you then, try to remove your email account from the local machine completely. After that, re-add it and if you are using the Exchange or IMAP account, you will not lose your emails after doing that.

Frequently Asked Questions

It is because there might be a communication problem between Mac Outlook and outgoing mail server. This is the reason your emails get stuck in Outbox and Outlook is not able to connect with the mail server to send it.

The most likely possible reason behind this is incorrect SMTP authentication setting. The server will reject the email with a relay denied. And, this generally means that your SMTP authentication is disabled. So, to deal with this issue it is advised to turn on SMTP authentication.

1. Make sure that Mac Outlook is online
2. Deleting cache might be helpful
3. Check MS Exchange Server and Outlook Connection
4. Turn on SMTP Authentication

1. First of all, make sure that your PC is connected to MS Exchange Server
2. After that, press CTRL button in the navigation pane and right-click on the Exchange folder from where you want to delete cache files
3. Then, click on the Properties
4. Now, click on the Empty cache button from the General tab
5. After following above steps, Mac Outlook will automatically begin downloading the data items from the Exchange server

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Three ways to delay send in Outlook: delay delivery of a particular message, create a rule to defer all emails, or schedule auto sending.

Does it often happen to you that you send a message and a moment later you wish you hadn't? Perhaps you clicked Reply All instead of Reply, or accidentally sent sensitive information to a wrong person, or just realized that your angry response was a bad idea and you need to cool down and think of better arguments.

The good news is that Microsoft Outlook provides a way to recall a message that has already been sent. However, that only works for Office 365 and Microsoft Exchange accounts and has many other limitations. A more reliable way is to prevent these kinds of situations by delaying email sending for a certain interval. This will give you a bit of time for afterthought and an opportunity to grab a message from the Outbox folder before it actually goes out.

• Configure automatic send / receive

How to schedule an email in Outlook

If you want a specific message to go out at a particular time, the simplest solution is to delay its delivery. Here are the steps to schedule an email in Outlook:

1. When composing a message, do one of the following:
   • On the Message tab, in the Tags group, click the dialog launcher icon.
   • On the Options tab, in the More Options group, click the Delay Delivery button.
     
2. In the Properties dialog box, under Delivery options, put a tick in the Do not deliver before check box and set the desired date and time.
3. Click the Close button.
   
4. When you've finished composing your email, click Send in the message window.

A scheduled mail will be waiting in the Outbox folder until the specified delivery time. While in the Outbox, you are free to edit or delete the message.

How to re-schedule sending an email

If you've changed your mind at a later point, you can change or cancel a delayed delivery in this way:

1. Open the message from the Outbox folder.
2. On the Options tab, in the More Options group, click the Delay Delivery button.
3. In the Properties dialog box, do one of the following:
   • To send the message immediately, clear the 'Do not deliver before' box.
   • To re-schedule the email, choose another delivery date or time.
4. Click the Close button.
5. In the message window, click Send.

Depending on your choice in step 3, the message will either be sent right away or remain in the Outbox until the new delivery time.

• This option is only available in the desktop Outlook client, not in Outlook on the web.
• Emails can only be sent and received when Outlook isrunning. If Outlook is closed at the delivery time that you've chosen, the message will be sent the next time you open Outlook. Likewise, if the recipient's Outlook is closed at that moment, they will receive your message on the next start.

How to delay sending of all emails in Outlook

All outgoing messages in Outlook are routed through the Outbox folder. Unless you disabled the default setting, once a message gets into the Outbox, it is sent immediately. To change this, set up a rule to delay email sending. Here's how:

1. On the File tab, click Manage Rules & Alerts. Or, on the Home tab, in the Move group, click Rules > Manage Rules & Alerts:
   
2. In the Rules and Alerts dialog window, click New Rule.
   
3. Under Start from a Blank Rule, click the Apply rule on messages I send option, and then click Next.
   
4. If you want to delay emails that meet certain conditions, select the corresponding check box(es). For example, to delay messages sent through a specific account, check the 'though the specified account' box, and then click Next.

   To delay sending of all emails, do not check any options, simply click Next. Outlook will ask you to confirm that you want the rule to be applied to every message that you send, and you click Yes.
   

5. In the upper pane, under Step 1: Select actions, check the defer delivery by a number of minutes box.
   
6. In the lower pane, under Step 2: Edit the rule description, click a number of link. This will open a small Deferred Delivery dialog box, where you type the number of minutes for which you want to delay delivery (a maximum of 120), and then click OK.
   
7. The link now displays the time interval for which Outlook will delay sending of emails. At this point, you can already click Finish to save time. Or you can click Next to configure some exceptions and/or give an appropriate name to the rule. To walk you through the whole process, we click Next.
   
8. Depending on whether you want any exceptions or not, select one or more check boxes or click Next without selected anything.
9. In the final step, give the rule some meaningful name, say 'Delay sending email', make sure the Turn on this rule option is selected, and click Finish.
   
10. Click OK twice – in the confirmation message and in the Rules and Alerts dialog box.

After you click the Send button, the message will be routed to the Outbox folder and remain there for the time interval that you've specified.

• You are free to edit a message while it's in the Outbox, this won't reset the timer.
• If you wish to rescind the delay and send the message immediately, perform the steps described in How to re-schedule an email and set the delivery time to the current time. Clearing the 'Do not deliver before' box won't work in this case because the Outlook delay delivery rule will automatically select it again. As the result, the timer will be reset, and your message will go out with even a bigger delay.

Disable or schedule automatic send/receive in Outlook

Out of the box, Outlook is configured to send emails immediately, which is not what many of us want. Luckily, you can easily turn off that setting and determine yourself when your email is to go out.

Disable automatic email sending / receiving

To prevent Outlook from sending and receiving email automatically, this is what you need to do:

1. Click File > Options, and then click Advanced in the left pane.
2. Scroll down to the Send and Receive section and clear the Send immediately when connected check box.
   
3. In the Send and Receive section, click the Send/Receive… button.
4. In the dialog window that appears, clear these boxes:
   • Schedule an automatic send/receive every … minutes
   • Preform an automatic send/receive when exiting
5. Click Close.
6. Click OK to close the Outlook Options dialog box.

With these three options disabled, you have full control over sending and receiving your mail. To do this, either press F9 or click the Send/Receive All Folders button on the Send/Receive tab of the Outlook ribbon.

If you might be at times absent-minded or are often distracted by phone calls or your colleagues, you may simply forget to timely receive mail and miss important messages. To prevent this from happening, it would be wise to schedule automatic send/receive with a time interval that works best for your needs.

Schedule email sending and receiving

To schedule automatic send/receive in Outlook, this is what you need to do:

1. Click File > Options > Advanced.
2. In the Send and Receive section, click the Send/Receive… button.
3. In the dialog window that appears, select the Schedule an automatic send/receive every … minutes option and enter the number of minutes in the box.
4. Click Close.
5. Click OK.
   

If you are curious about the other two options in the first group, this is what they do:

• Include this group in send/receive (F9) – keep this option selected if you want to continue using the F9 key to send your messages.
• Preform an automatic send/receive when exiting – check or clear this option depending on whether you want or do not want Outlook to automatically send and receive messages on closing.

Please note that scheduling an automatic send/receive works differently from the defer delivery rule:

• A rule only delays delivery of outgoing mails; the above setting controls both incoming and outgoing email.
• A rule keeps each outgoing message in the Outbox for exactly as long as you've specified. Automatic send/received is performed every N minutes, regardless of when a particular message gets into the Outbox folder.
• In case you decide to cancel the delay and send mail immediately, pressing F9 or clicking the Send/Receive All Folders button will overpower automatic sending; an email delayed by a rule will remain in the Outbox, unless you reschedule it manually.

That's how to delay sending email in Outlook. I thank you for reading and hope to see you on our blog next week!

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